The Prescott-Russell Arts Council (CAPRAC) is currently seeking to fill a youth summer employment position:

Administrative Support Officer - May to August 2022

Under the direction of the Executive Coordinator, the Administrative Support Officer works in a support role for tasks related to membership management, CAPRAC Gallery, and other administrative functions related to special projects and organization operations.


Please note that due to the pandemic, CAPRAC has put in place temporary measures to allow for the continuity of summer programming - shifting to hybrid digital/online and in-person programming, social/physical distancing, and teleconferencing/work from home. The health and safety of our employees are of utmost importance and we will continue to work diligently under these conditions.

Position: Administrative Support Officer

Location: Prescott-Russell Arts Council (CAPRAC), office located at the Creating Centre in the heart of Vankleek Hill, ON (13 ON-34). *The majority of the work will be done from home with some exceptions (events, gallery inventory, etc). 

Length of contract: 16 weeks, May to August 2022 (starting date TBD), 30h/week.

Hourly rate: $16.00/hour

Employment Summary:

Under the direction of the Executive Coordinator, the Administrative Support Officer works in a support role for tasks related to membership management, CAPRAC Gallery, and other administrative functions related to special projects and organization operations. 

Duties:

The Administrative Support Officer is responsible for preparing correspondence and mailings to members in both official languages, data entry and updates, assisting in the preparation of monthly newsletters and events logistics. He/she will also assist in the management of the CAPRAC Gallery, including electronic file transfer, inventory and database management, and installation of promotional displays. In addition, he/she will support the planning and implementation of activities and digital content that will be disseminated through our social networks, fostering the recruitment and outreach of new members, amplifying the creative community and the cultural influence of the region. In order to achieve the objectives related to the promotion of our membership, and the region's arts, culture and heritage, the participant will work closely with the Project Coordinator and the Digital Development Coordinator, as well as with the organization's members, community partners and supporters, and will therefore need to demonstrate excellent communication and interpersonal skills.

Responsibilities:

The officer must be able to communicate in both French and English at all times for written and oral communication activities for members and the general community. He/she must prioritize French in the order of communications, and communicate in French for internal and workplace operations. The participant will be expected to keep the Coordinator informed of project progress on a regular basis, actively participate in weekly team meetings, and perform other duties necessary for the administrative operation and completion of projects.

Personality traits and skills:

- Being a dynamic and passionate person;
- Demonstrate great flexibility;
- Able to work under pressure;
- Manage several projects at the same time;
- Enjoy writing;
- Enjoy working in a team environment;
- Attention to detail;
- Knowledge of Microsoft and GSuite applications.

Job Requirements:

- Be bilingual (French-English) both orally and in writing;
- Possess strong French language skills and strong written and oral communication skills;
- Have a valid driver’s license;
- A minimum of a high school diploma is preferred;
- Have access to a computer and a reliable Internet connection during working hours.

Assets:

General knowledge of art, culture, and heritage. Be familiar with the region’s cultural centres, galleries and heritage sites.

**Eligibility for the Canada Summer Jobs Program:

- Be between 15 and 30 years of age at the start of employment;
- Be a Canadian citizen, permanent resident or designated as a refugee under the Immigration and Refugee Protection Act for the duration of the employment**; and,
- Have a valid Social Insurance Number at the beginning of the employment and be legally authorized to work in Canada in accordance with the legislation in force in the province or territory concerned.

Download the job offer (PDF)


**Please note that this position is subject to funding from Summer Jobs Canada.

Please send your application by email no later than April 29th, 2022 at 5:00 p.m. to the attention of Karine Lévesque-Noyes, Executive Coordinator: This email address is being protected from spambots. You need JavaScript enabled to view it..